1.1 This website (https://www.indexoncensorship.org) is owned and operated by Index on Censorship (Writers & Scholars Education Trust and Writers & Scholars International Ltd). Our mailing address is 3rd Floor, 86-90 Paul Street, London EC2A 4NE.
1.2 Writers & Scholars Educational Trust is a registered charity (number 325003). Writers & Scholars International Ltd is a limited company registered in England and Wales (company registration number 01157814).
1.3 If you have any other questions about this policy you can write to us at our mailing address – 3rd Floor, 86-90 Paul Street, London EC2A 4NE – or email [email protected]
1.4 Index on Censorship is committed to safeguarding the privacy of visitors to www.indexoncensorship.org; we strive to minimise the amount of information we collect or allow to be collected by third parties on our website; in this policy, we explain how we will treat your personal information.
1.6 The UK Information Commissioner Office can be contacted by phone 0303 123 1113 or online at https://ico.org.uk/global/contact-us/
- Collecting personal information
2.2 We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths
(b) Information that you provide to us for the purpose of subscribing to our email notifications and/or newsletter including your name and email address
(f) Information contained in or relating to any communication that you send to us or send through our website including the communication content and metadata associated with the communication
(g) When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
(h) Any other personal information that you choose to send to us; and provide details of other personal information collected.
2.3 Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.
- Using personal information
3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy. Your information will not be published without your explicit permission.
3.2 We may use your personal information to:
(a) Administer our website and business
(b) Enable your use of the services available on our website
(c) Send you our weekly newsletter, monthly events email and periodic campaign updates, where you have specifically agreed to this; You can inform us at any time if you no longer want to receive email from Index on Censorship by emailing [email protected] or clicking the unsubscribe link at the bottom of the email communication.
(d) Deal with enquiries and complaints made by you relating to our website
(e) Keep our website secure and prevent fraud
3.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
3.4 We will not supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
- Disclosing personal information
4.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 We may disclose your personal information:
(a) To the extent that we are required to do so by law;
4.3 Except as provided in this policy, we will not provide your personal information to third parties.
- International data transfers
5.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
5.2 Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America
5.3 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
5.4 You expressly agree to the transfers of personal information described in this Section 5.
- Retaining personal information
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
6.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:
(a) To the extent that we are required to do so by law;
(b) If we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
- Security of personal information
7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2 We use a variety of technical means to protect your date, including encryption, security measures and robust intrusion defences.
7.3 All electronic financial transactions entered into through our website will be protected by encryption technology.
7.4 All staff are fully trained on the handling of your personal data through the Index on Censorship General Data Protection Regulation (GDPR) manual and our internal information security policies.
7.5 We will carry out periodic audits of our information handling procedures and adjust accordingly.
7.6 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8.1 We may update this policy from time to time by publishing a new version on our website.
8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
8.3 We may notify you of changes to this policy by email
- Your rights
9.1 You may instruct us to provide you with any personal information we hold about you by contacting [email protected]. You may request that we delete any personal information we hold about you; provision of such information will be subject to:
(a) The supply of appropriate evidence of your identity for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.
9.2 We may withhold personal information that you request to the extent permitted by law.
9.3 You may instruct us at any time not to process your personal information for marketing purposes.
9.4 In practice, you will expressly agree in advance to our use of your personal information for communications from Index on Censorship through a double opt-in process.
9.5 If you have an account on this site, or have left comments on articles, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
- Third party websites and content
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.3 This site uses third-party plugins to provide services for your use, including but not limited to social media sharing, forms that allow you to contact us and make donations.
10.4 Index on Censorship may receive information about you when you interact with a third party supporting an Index activity. (For example, when you book a ticket to an Index hosted event or when you make a donation.) This could include your name, address and contact information (email, telephone) from providers such as Eventbrite or PayPal . This information will be treated in accordance with the terms of this policy.
10.5 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
- Updating information
11.1 Please let us know if the personal information that we hold about you needs to be corrected, updated or removed. You can do this by contacting [email protected]
- Data breaches
12.1 In the event of a data breach we will notify the Information Commissioner of the incident. We will also notify you if your personal data has been compromised.
- About cookies
13.1 A cookie is a file containing an identifier a string of letters and numbers that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
13.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
13.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
13.4 Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
- Our cookies
14.1 We use both session and persistent cookies on our website.
14.2 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
(b) Third parties may track users on our website when they interact with specific site functions such as social media sharing buttons or embedded video.
- Analytics cookies
15.1 We use Google Analytics to analyse the use of our website.
15.2 Our analytics service provider generates statistical and other information about website use by means of cookies.
15.3 The information generated relating to our website is used to create reports about the use of our website.
- Blocking cookies
16.1 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;
(b) in Firefox you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the dropdown menu, and unticking “Accept cookies from sites”; and
(c) in Chrome, you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.
16.2 Blocking all cookies could have a negative impact upon the usability of many websites.
16.3 If you block cookies, you may not be able to use all the features on our website.
- Deleting cookies
17.1 You can delete cookies already stored on your computer; for example:
(a) In Internet Explorer, you must manually delete cookie files you can find instructions for doing so at http://windows.microsoft.com/engb/internet-explorer/delete-manage-cookies#ie=ie-11;
(b) in Firefox you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and
(c) in Chrome, you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.
17.2 Deleting cookies could have a negative impact on the usability of many websites.
18. Version history
18.1 Page Updates
This page was updated on 27/1/2022. Change made: New mailing address.
This page was updated on 22/03/2019. Change made: New address for Index on Censorship
This page was created on 21/05/2018.